Current Opportunities

TRREB organizes a large number of meetings, conferences, and events throughout the year for its Members and staff. We’re looking for a highly skilled and detail-orientated event coordinator who can help make these gatherings consistently efficient, cost-effective, and memorable. The ideal candidate will report to the Director of Communications and work closely with the Corporate Event Planner by supporting the planning and execution of all TRREB events.

The event coordinator will assist with all corporate event delivery elements, including event proposals, planning, handling the administration and logistics of Member and staff events while discerning work priorities to ensure timely execution.

PRINCIPAL DUTIES

• Develop a complete understanding of the requirements for TRREB Member and staff events.
• Act as first contact by answering, screening and directing calls, emails and on-site requests from Members, vendors and staff pertaining to events.
• Arrange and schedule event meetings, including coordinating conference calls, video conferencing, room bookings, preparing meeting materials, arranging catering, etc.
• Manage event registration lists, including registering the Board of Directors, special guests, speakers and staff for all events.
• Collect, monitor, maintain and process event attendance, notifying the Corporate Event Planner and management of all necessary attendance information and coordinate “no-show” fee notices with the communications team.
• Research vendors, special guests, and speakers for all TRREB events.
• Research appropriate venues, AV, catering, and other event services as required.
• Accompany the Corporate Event Planner for site visits and meal tastings.
• Coordinate the printing of event materials, including name tags, table cards, reserved signs, wayfinding signs, etc.
• Attend TRREB REALTOR® QUEST Task Force meetings and take meeting minutes as required.
• Handle day-to-day administration of events and programs, including order 2 | 3 placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution.
• Arrange flights, transfers and hotel rooms for staff, Board of Directors, guest speakers, exhibitors, etc. as required.
• Attend all TRREB events and assist with event set up, tear down and follow up.
• Distribute thank you letters, gifts and event evaluation questionnaires for all events upon event completion as applicable.
• Ensure compliance with insurance, contractual, legal, health and safety obligations.
• Stay up to date on the latest event trends and apply the best practices to TRREB events.
• Perform other duties as assigned from time to time.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and they will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to their Supervisor.

REQUIREMENTS

• Minimum 2 years of event coordination experience in a corporate environment
• Bachelor’s degree (or equivalent) in hospitality management or public relations
• Proven track record assisting in the planning of successful events
• Experience working with colleagues in graphic design, marketing, and communications
• Excellent written and verbal communication skills • Strong project and time management skills
• Strong detail-oriented skills
• Excellent organizational and multi-tasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Established relationships with vendors
• Advanced knowledge of Event Management Systems and Microsoft Office, particularly Excel, Word, Outlook and Adobe Acrobat are essential

SPECIAL WORKING CONDITIONS

• Occasional overtime and after-hours work, including evenings and weekends, and working attendance at special events, held during and outside of regular work hours, may be required.
• A considerable amount of time will be spent working on a computer.
• A reliable vehicle and valid Ontario driver’s licence are required for occasional travel within the 3 | 3 GTA.

HOW TO APPLY

Application Details

To apply for this position, please submit your cover letter, resume, and salary expectations to the attention of:

Lola Abraham
Human Resource & Payroll Associate
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please include "Event Coordinator" in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.

TRREB is currently seeking an Government Affairs Associate to fill a full-time, contract position within the Government Relations department. The successful candidate will report directly to the Manager, Government Relations and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Government Affairs Associate will be responsible for enhancing relationships between both the Toronto Regional Real Estate Board (TRREB) and the Ontario Real Estate Association (OREA) and relevant Members of Provincial Parliament (MPPs), municipal politicians and other decision-makers, such as local city planners, who play a role in housing policy outcomes. Additionally, in this role you will also nurture relationships with TRREB brokerage ambassadors, to enhance Member communications related to relevant government policies impacting real estate.

The incumbent will be required to service all of TRREB's jurisdictional areas, including Toronto, York Region, Brampton, and Simcoe County, as well as partner board areas of Durham, Peel, Halton, Northumberland, and Quinte regions.

Positioning TRREB and OREA's membership as champions of housing and real estate and leveraging policy outcomes that advance and benefit objectives and activities that impact the TRREB and/or OREA memberships, home owners, renters, landlords and businesses is an important requirement of the position.

PRINCIPAL DUTIES

• Monitor and keep up-to-date on issues related to housing, real estate and any other matters that are of potential interest to TRREB and OREA that may arise in the municipal, provincial, and federal arenas as identified by TRREB.
• Build and maintain high-valued relationships with municipal and other decision-makers that impact housing in Toronto, Brampton, York Region, Simcoe County, and partner board jurisdictions of Durham, Peel, Halton, Northumberland, and Quinte. This will include arranging for meetings between TRREB and/or OREA and decision-makers, preparing materials in advance of the meetings, and following through on next steps as required.
• Develop and manage relationships with GTA MPPs including the Premier, relevant ministers, opposition critics and party leaders. This will include arranging for meetings between TRREB and/or OREA and decision-makers, preparing materials in advance of these meetings, and following through on next steps as required.
• Attend and observe municipal Council and committee meetings, as well as provincial and federal legislative meetings, to identify and track public policy initiatives relevant to TRREB and OREA interests. In-person and/or virtual attendance will be required as appropriate.
• Track other government related events and initiatives such as public meetings and information sessions, in which issues relevant to TRREB and OREA are raised.
• Develop relationships with elected representatives and staff, through ongoing attendance at government and public policy events.
• Engage with all TRREB brokerage ambassadors to keep them updated of current government affairs issues that TRREB is working on.
• Schedule virtual or in-person meetings with brokerages, so that TRREB Government Relations staff can present relevant policy and legislative initiatives impacting Members' trade in real estate.
• Brief other TRREB Government Relations staff and OREA representatives on the status of relevant municipal, provincial, and federal government initiatives.
• Prepare written summaries and briefing notes on the status of relevant municipal, provincial, and federal government initiatives.
• Adhere to acceptable practices and all Lobbyist Codes of Conduct and legal requirements.
• Ensure that TRREB lobbyist registrations are updated with any communications/lobbying with public office holders.
• Work with the GR Team on the development and implementation of a GR strategy and engagement plan.
• Develop and update fact sheets on government programs.
• Assist with the preparation of articles and news releases for publication in various TRREB, OREA and other external channels.
• Identify and arrange opportunities for government officials to participate in TRREB and OREA events, including providing on-site assistance at other TRREB special events, as required.
• Perform other duties as assigned from time to time.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required. Any injury or illness, unsafe acts or unsafe conditions must be reported immediately to their supervisor.

REQUIREMENTS

Education:

• Post-secondary degree in political science, public administration, public relations, or related field.

Experience:

• Minimum 3 years of experience working in a relationship management role with a focus on government policy related to housing, commercial real estate, economic development, economics, urban planning, or other fields related to TRREB interests.
• Experience working in a professional association preferred.
• Sound knowledge of government a must.
• Knowledge of lobbyist registry requirements and lobbyist codes of conduct.
• Knowledge of the real estate industry is desirable.
• Superior written, verbal communication and research skills.
• Excellent analytical, organizational, and interpersonal skills.
• Ability to assess and communicate complex matters into understandable documents and action plans.
• Ability to work independently on multiple projects with time sensitive deadlines.
• Ability to interface effectively with senior political and departmental officials, other associations, and a wide range of organizations whose support may be sought in achieving industry objectives.
• Ability to deliver presentations to a wide variety of audiences.

SPECIAL WORKING CONDITIONS

• Working attendance may be required at functions and events, which may be held outside of regular business hours, with occasional out of town travel.
• Occasional overtime and after-hours work, including evenings and weekends may be required.
• This position may be exposed to confidential material and/or information. Every effort must be made to ensure that sensitive information and/or materials are properly stored and secured. Confidentiality and tact are essential.
• A reliable vehicle and valid Ontario driver's license are required for occasional travel within the GTA.
• This is a full-time contract position, with the possibility of being renewed annually.

HOW TO APPLY

Application Details

To apply for this position, please submit your cover letter, resume, and salary expectations to the attention of:

Lola Abraham
Human Resource & Payroll Associate
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please include "Government Affairs Associate" in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.

TRREB is currently seeking an Administrative Assistant to fill a full-time, permanent position within the Professional Development department. The successful candidate will report directly to the Senior Manager, Professional Development and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Administrative Assistant is responsible to provide administrative support for all educational and professional development programs offered to TRREB Members and Brokerages. This includes working closely with the Professional Development team to provide course-management and logistical support to ensure a smooth operation and an excellent learning experience.

In this role the incumbent is required to assist in the planning, organization, coordination, marketing and administration of all professional development seminars and programs, including workshops, designations, outreach, off-site sessions, the New Member Orientation Program, e-learning, etc. This encompasses creating reports and correspondence, updating program materials, coordinating trainers, managing course calendars, scheduling meetings, and preparing meeting minutes.

The position requires a highly organized, self-motivated and experienced professional that is able to juggle multiple and diverse responsibilities with unwavering attention to detail. Strong interpersonal and communication skills are essential to effectively communicate and collaborate with both internal and external contacts.

PRINCIPAL DUTIES

• Act as first contact by answering, screening and directing incoming calls, regular and electronic mail and on-site requests from Members, Brokerages, instructors, etc.
• Ensure that all necessary equipment and materials are available and in working order in advance of course start times.
• Proactively respond to questions, concerns and requests for information from TRREB Members and other departments, ensuring that all inquiries and requests are responded to promptly and in a professional manner.
• Arrange and schedule meetings, including coordinating conference calls, video conferencing, room bookings, preparing meeting materials, arranging catering, etc.
• Maintain the professional development training schedule, in conjunction with the Professional Development team, and ensure that all details of the sessions are properly documented in the Member registration system and all other communication vehicles.
• Oversee the logistics of internal and external professional development sessions and events, including arranging catering, room set-up, equipment and course materials.
• Collect, monitor, maintain and process course attendance, notifying management and third-party providers of all necessary attendance information and coordinating course cancellations and cancellation notices, as required.
• Assist in sourcing, contracting and scheduling course instructors, ensuring a regular refresh of new instructors and course material, within appropriate budget parameters.
• Work with Brokerage office representatives and instructors to facilitate all Outreach sessions, including providing all course material and registration documentation prior to the sessions, as well as liaise with Brokerages to employ third-party speakers.
• Liaise with instructors to ensure all changes and updates to the course material have been made in advance of the course session date.
• Provide administrative support by preparing written and electronic correspondence, setting-up and maintaining paper and electronic filing systems for the department, sending reminders to instructors prior to every session, maintaining/updating course catalogue and speaker bios, etc.
• Submit all updated course materials for proof reading and approval prior to print, to ensure that TRREB standards are met with regards to content and branding.
• Identify, resolve and/or escalate issues that arise, as required.
• Track and summarize data related to the professional development program and maintain appropriate reports as required.
• Maintain month-end analysis of Professional Development sessions and variances.
• Participate in new course approval and evaluation activities.
• Coordinate the marketing and promotion of the professional development program, in conjunction with the Communications team.
• Co-ordinate both on-site and off-site professional development sessions, ensuring appropriate meeting facilities and resources are arranged and in place.
• Process invoices received for all facility rentals, speaker fees, royalty fees, etc. for payment, including obtaining proper authorizations prior to payment.
• Assist the Membership Department with TRREB’s New Member Orientation Program to confirm non-compliance and help out with corrective action as required.
• Create and maintain a highly organized and user-friendly library of professional development resources for future reference.
• Provide support in the planning and organizing of the Learning Hub portion of the annual REALTOR® QUEST Trade Show and Conference in partnership with the Senior Manager, Professional Development.
• Provide administrative support to the Professional Development Committee and any other related committees as required.
• Record and prepare minutes for Professional Development Committee meetings, department meetings and any other special meeting as required.
• Produce relevant reports and analyses as requested.
• Order office supplies and maintain appropriate inventory for the department.
• Develop and maintain an up-to-date processes and procedures manual for future training purposes.
• Assist with other TRREB special events, including on-site assistance as required.
• Perform other duties as assigned from time to time.

REQUIREMENTS

Education:

• Bachelor’s degree or college diploma in business administration, arts and science or a related discipline.

Experience:

• 3+ years’ experience as an administrative role, preferably in an educational environment.
• Experience in an adult education environment is beneficial.
• Excellent verbal and written communication and interpersonal skills are essential.
• Ability to work in a fast-paced environment where collaboration and attention to detail are required to deliver high quality and accurate results.
• Comfortable working independently and collaboratively.
• Strong organizational skills and the ability to balance multiple tasks with tight timelines.
• Advanced technical skills in MS Office, particularly Excel, Word, Outlook and Adobe Acrobat are essential.
• Professionalism and tact are required to effectively interact with Members and staff.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and they will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to their supervisor.

SPECIAL WORKING CONDITIONS

• Occasional overtime and after-hours work, including evenings and weekends, and working attendance at special events, held during and outside of regular work hours, may be required.
• A considerable amount of time will be spent working on a computer.
• A reliable vehicle and valid Ontario driver’s licence are required for occasional travel within the GTA.

HOW TO APPLY

Application Details

To apply for this position, please submit your cover letter, resume, and salary expectations to the attention of:

Lola Abraham
Human Resource & Payroll Associate
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please include "Administrative Assistant" in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.